Pension Process Map and Time Frame

S.No Process Authority Concerned Timeframe Applicable Rule
CCS Pension Rules
1 Preparation of list of employees who are due to retire within 12 to 15 months Head of the Department 1st January,1st April ,1st July  and 1st October each year. 56(1)
2 Communication of the list to the Accounts Officer Concerned Head of the Department Head of the Office 31st January, 30th April, 31st July and 31st October each year.
In case of Government servants retiring for reasons other than immediately as soon as the fact comes to notice.
In the case of a Government servant retiring for reasons other than by way of superannuation, the Head of Office shall promptly inform the Accounts Officer concerned, as soon as the fact of such retirement becomes known to him. 56(3)
3 Communication of the list to the Directorate of Estates in respect of employees having General Pool Accommodation with a view to obtain 'No Demand Certificate. Head of the Office. 12 months before retirement. 56(4)
4 Verification and determination of qualifying service, and if necessary, in consultation with the employee; and determination of average emoluments. Head of the Office. 12 months before the retirement. The process to complete before eight months from the retirement.   59
(a) & (b)
5 Communication of facts to the retiring employees for action by the employees. Head of the Office. 8 months before the retirement. 59(c)
6 Submission of papers by the employee  


6 months before retirement.   59(c)(iii)
7 Presentation of papers to pay and accounts office.   Head of the Office

4 months before the retirement.

8 Checking the pension and gratuity admissible and forwarding the PPO to the pension paying authority.   Pay and accounts office 1 month before the retirement.   65
9 Dispatch of PPO to CPAO   PAO

On the last working day of the month preceding the month of retirement.    
10-A Dispatch of Bank half of the  PPO to CPPC of Authorized Bank  CPAO

By 20th of the month of retirement.

10-B Handing over of pensioners half of the PPO to the retiring employee  Head of Office Date of retirement  
11 Completion of all formalities and crediting the pension to the pensioner's account.   CPPC/Paying Branch

Last date of the month.