| S.No |
Process |
Authority Concerned |
Timeframe |
Applicable Rule
CCS Pension Rules |
| 1 |
Preparation of list of employees who are due to retire within
12 to 15 months |
Head of the Department |
1st January,1st April ,1st July
and
1st October each year. |
56(1) |
| 2 |
Communication of the list to the Accounts Officer Concerned |
Head of the Department Head of the Office |
31st January,
30th April, 31st July and
31st October each year.
In case of Government servants retiring for reasons other than immediately as soon as the fact comes to notice. |
56(2)
|
| In the case of a Government servant retiring for reasons other than by way of superannuation, the Head of Office shall promptly inform the Accounts Officer concerned, as soon as the fact of such retirement becomes known to him. |
56(3)
|
| 3 |
Communication of the list to the Directorate of Estates in respect of employees having General Pool Accommodation with a view to obtain 'No Demand Certificate. |
Head of the Office. |
12 months before retirement. |
56(4)
|
| 4 |
Verification
and determination of qualifying service, and if necessary,
in consultation with the employee; and determination of
average emoluments.
|
Head of the Office. |
12
months
before the retirement. The process to complete before eight
months from the retirement.
|
59
(a) & (b)
|
| 5 |
Communication
of facts to the retiring employees for action by the
employees.
|
Head of the Office. |
8 months
before the retirement.
|
59(c)
|
| 6 |
Submission
of papers by the employee
|
Employee
|
6
months
before retirement.
|
59(c)(iii)
|
| 7 |
Presentation
of papers to pay and accounts office.
|
Head
of the Office
|
4 months
before
the retirement.
|
61(4)
|
| 8 |
Checking
the pension and gratuity admissible and forwarding the PPO
to the pension paying authority.
|
Pay
and accounts office
|
1
month
before the retirement.
|
65
|
| 9 |
Dispatch
of PPO to CPAO
|
PAO
|
On
the last working day
of
the month preceding the month of retirement.
|
|
| 10-A |
Dispatch
of Bank half of the PPO to CPPC of Authorized Bank
|
CPAO
|
By 20th of the month
of retirement.
|
|
| 10-B |
Handing over of pensioners half of the PPO to the retiring employee
|
Head of Office |
Date of retirement |
|
| 11 |
Completion
of all formalities and crediting the pension to the
pensioner's account.
|
CPPC/Paying
Branch
|
Last date of the month. |
|